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Year Abroad

Faculty of Modern and Medieval Languages and Linguistics



Forms (Downloads) - Year Abroad 2020-21

Just click on the relevant format you wish to use: Word or PDF to download the form

Year Abroad Forms:

Compulsory forms (The submission of these forms is a formal course requirement, but more importantly they help us to help you - please give attention to their prompt return.)

  1. YA.PLAN Form - 28 February 2020 (or 17 January 2020 if you are applying for an Erasmus study place or British Council Assistantship) You submit your form online, using the link sent out in an email to 1B students.
  2. YA.EMAIL Email Permission Form (Word) (PDF).
  3. YA.RISK Self Risk Assessment Form - you must complete this and submit it electronically on Moodle before going abroad. You are reminded that your address and contact details must be maintained throughout the YA by updating both your Risk Assessment and CamSIS. Fail to have your Risk Assessment Form approved could invalidate your University Insurance.
  4. YA.ADD Address form - to be returned as soon as you have moved into your new accommodation. You must keep us informed of any change of address and update it on your CamSIS.
  5. YA.ASST British Council Assistantship Report - to be returned as soon as you have finished your placement.
  6. YA.STUDY Study Report - to be returned as soon as you have finished your placement.
  7. YA.WORK Work Report - to be returned as soon as you have finished your internship or volunteer placement.
  8. YA.ATT Certificate of Attendance - due by 15 Oct 2021 (Word) (PDF). This document needs signature from your employer/ host institution.
  9. (Optional) YA.FEE Refund Application Form - due by 30 June 2021 (Word). For Covid test refunds and if you are studying at an approved university outside Europe and are eligible for payment of tuition fees.

COVID Test Fees Refund

Application deadline:

By 31/07/2021 for purchase occurred between 01/08/2020 - 31/07/2021 
By 30/09/2021 for purchase occurred between 01/08/2021 - 30/09/2021

The Faculty would be able to refund mandatory Covid test fees up to £250 per essential trip per approved placement. This would include the trips if you are

  • starting your approved placement
  • traveling to the next destination for your 2nd/3rd approved placement
  • completing you YA and UK is your final destination. (No further YA activity)

**Please note that the Faculty is unable to refund Covid test fees for

  • non essential trips. (e.g. traveling for holidays)
  • additional or change of placements. (e.g. if you have been refunded for your original placement and wish to cancel this placement for another opportunity, the Faculty might not be able to provide further funding for the same period of time)

Refund Application

  1. Please complete the refund from and sign before returning to us. An actual signature is required. 
  2. Provide proof of payment that shows the item and amount your paid for, with your name shows on it would be ideal.
  3. Provide bank statement that shows your name, your address, bank name, bank address, sort code and account number for the finance division to verify your bank account.
    (The finance team will not accept screen shot of the online bank app, unless the screen shot include all the information above)
  4. If you paid in a foreign currency via your UK bank account, please provide us the transaction statement so you can be refunded the exact amount. If such evidence is not available, the rate will be based on OANDA Currency Converter.