Year Abroad 2022-23 Forms

Please also consult YA moodle page for useful document templates and information.

Compulsory forms (The submission of these forms is a formal course requirement, but more importantly they help us to help you - please give attention to their prompt return.)

Before & during your placement

• The Email Permission Form (YA.EMAIL) giving agreement for your email address to be disclosed to fellow students for the exchange of YA advice, and to allow your YA reports to be made available on intranet (Moodle) to future students.

• All students must submit an online Risk Assessment form for each approved placement via Moodle. Risk Assessment forms for all approved placements are due by Friday 10 June 2022. Risk Assessment forms for any placements that are approved following 10 June 2022 must be submitted by the end of the calendar month in which approval was granted or by your departure date whichever occurs earlier. Failure to submit a thoroughly completed Risk Assessment form by the designated deadline may result in the placement not counting towards your Year Abroad, and invalidate your University insurance. 

• Placements in Russian speaking countries will require a submission of Elevated Risk Assessment. Please submit on moodle at least 8 weeks before placement commences. 

• An Address Form (YA.ADD). This should give BOTH the address of the employer, university or school AND your private address while abroad.  This should be returned as soon as you have moved into your new accommodation abroad. You must also ensure that your contact details on CamSIS are kept up to date throughout the year.

• Turing Scheme Documentation, please visit ISO website at https://www.iso.admin.cam.ac.uk/turing-scheme/turing-scheme-documentation

Agreements to sign

- Study in partner universities in Europe

- Study in approved universities outside of Europe

- Learning Agreement for unpaid/voluntary placements

- Certificate of Arrival - Study

- Certificate of Arrival - Work

At the end of your placement

• An Attendance Form to be signed and stamped by your university, employer or school at the end of your year abroad and to be returned by the second Friday of the full Michaelmas Term 2023.

 - Certificate of Attendance ​​​​​- Study

 - Certificate of Attendance - Paid Work

 - Section 4 of Learning Agreement - Unpaid Work

• A Report Form (YA.ASST for British Council Assistantships, YA.STUDY for study placements or YA.WORK for work placements) to be submitted immediately after each placement during your Year Abroad, according to your activity. It will be made available (unless you request that it be confidential) for consultation by those going abroad in the future.

Optional Forms

• Refund Application Form (optional) for tuition refunds at non European approved study placements and authorized unexpected compulsory expenses. (Claims for reimbursement will not be considered after 30 April 2023.)

• Advance Fund Application (optional) - for students who are unable to pay for tuition fees upfront and then apply for reimbursement. 

Refund instruction

1. Please complete the refund from and sign before returning to Year Abroad Office (yearabroad@mmll.cam.ac.uk). An actual signature is required. 
2. Provide proof of payment that shows the item and amount your paid for, with your name shows on it would be ideal. 
3. Provide bank statement that shows your name, your address, bank name, bank address, sort code and account number for the finance division to verify your bank account.
   (The finance team will not accept screen shot of the online bank app, unless the screen shot include all the information above)
4. If you paid in a foreign currency via your UK bank account, please provide us the transaction statement so you can be refunded the exact amount. If such evidence is not available, the rate will be based on OANDA Currency Converter.